General Safety Policies
General Check-In & Check-Out Process
The safety of the children in our care is of utmost importance.
- All children are to be registered by their parent/guardian at one of the registration areas before entering a classroom. The child will be signed into the appropriate room according to their age and/or grade. Children are registered by their mother's phone number.
- The parent will be given a security tag that corresponds to the number on the child's tag. These are 2-part tags: one part will be placed on the child's clothing for identification purposes, the other will be kept by the parent for security notification and identification. There will be 3-part tags for children birth -35 months. This third tag will be used for placement on any personal item (diaper bag, back pack etc).
- The parent should be informed that he/she MUST present their matching security tag to the leader when returning for their child. ONLY an adult can pickup a child.
- NO child should leave the ministry area with a tag on. If you notice a child with a tag on outside of the ministry areas, immediately alert a member of the BA Kidz Staff so that they may approach the adult(s) with the child.
- Leaders must be sure that ALL children entering the room have a security tag attached to their clothes. No child will be allowed in the classroom until they have been registered.
- If the parent DOES NOT have their matching security tag when returning for a child, a Coordinator or BA Kidz Staff Member must be contacted to handle the situation.
? In The Bay, Diaper bag tags are to be attached to the child's diaper bag at the registration desk. These tags will help identify whose bag is whose. These tags do not have to be returned.
Parent Notification System
If a parent needs to be notified concerning a child for any reason, the teacher or assistant will inform the Head Service Coach and give her/him the child's security tag number. The Head Service Coach will then enter that information to display the tag number on the monitors next to the screens in the main auditorium. Please remember to delete the number when the parent/guardian reports in.
The Registration Dot System
The Dot system is in place so that we may quickly identify children with allergies, special needs, or who belong to different groups:
Red Dots = children attending multiple services
Orange Dots = Allergies or any special need
Student Leader: Age 16 & 17 May serve with another adult and serve with children no closer than four years their age and no younger than 24 months.
Adult Leader: 18 years old and above May serve in any area
Coordinator: 21 years old and above May serve in any area
General Safety Reminders:
1. Never be alone with a child.
2. A married couple must serve with another adult leader in the room at all times.
3. Male or teen leaders may not change diapers.
4. Male or teen leaders may not take any child into the bathroom.
5. Female leaders must leave the stall door open if it is necessary to enter to help a child.
6. Make sure that the restroom is clear before allowing a child to enter.
7. For safety purposes we do not permit people to wander around the children's area unattended.
Because of the size of our ministry and campus we depend upon you to assist us in helping to
make BA Kidz a safe environment for all our children.
Bathroom Safety Reminders:
All children must be accompanied to the bathroom by a female adult leader. No men or teen leaders may assist in bathroom duties or diaper changing.
Typically an injury can be treated with a little tender loving care, a cool cloth and a Band-Aid, but we need to be prepared for everything. We keep a well-stocked first aid kit in BA Kidz classroom and Resource room. Please treat the child and complete an "Ouch Report". Give one copy to the parent and one to a BA Kidz staff member. Please talk with the parent upon their arrival and let them know what happened.
Keep in mind that we are not authorized to dispense any over the counter or prescription medications. In the event a child needs more attention than we can provide the parent will be notified.
Serious Injuries involving broken bones, convulsions, fainting, unconsciousness or other serious bodily injury should be treated as follows:
1. Keep calm and keep children and the injured person as calm as possible. Speak calmly to the child.
2. Do not move the injured child and do not leave them alone.
3. Send a fellow teacher to find a coordinator or staff member for assistance.
4. The coordinator or staff member will call 911, if necessary.
5. The coordinator or staff member will then contact the parent and advise them of the child's situation.
6. If the child is to be transported to a hospital and the parent cannot be located in time, the staff member will accompany the child to the hospital.
7. The staff member will follow up with the parent as needed.
8. All leaders and staff members involved in the emergency should write out a report of what happened immediately following the emergency.
1. Before evacuating count the number of children in your class.
2. Check roll again when you arrive safely in the area you are to evacuate to. Roll sheets provided by BA Kidz staff member.
3. Babies/Crawlers (Birth thru 12 months): Place in evacuation cribs.
Walkers /Cruisers/Toddlers (13 months thru 30 months): Provide ropes to hold on to, ten children and one teacher per rope.
Toddlers thru 5 yr olds (31months thru Kinder): Provide ropes to hold on to, ten children and one teacher per rope.
4. Once evacuated, please wait for further instructions from a member of the BA Kidz staff.
5. Please stay with your group at all times. Do not leave to go get your own children, to obtain first aid or for any other reason. First aid will be brought to you if needed.
6. Release children only to their parents (for ALL ages) and only after you have been given the okay to dismiss by a member of the BA Kidz staff. Do not dismiss any children, including elementary age, to go on their own. Do not allow parents to take their child from your care during the "process" of your evacuation. Remind the parents they can walk with you but you can not release a child until you have arrived at your designated location.
Always exercise EXTREME caution when there is potential contact with blood. Treat any bodily fluids (vomit, urine, feces, saliva, mucus, etc) with the same caution, using the following procedures:
o Inform the Coordinator immediately in the case of any blood or body fluid spill.
o When tending to a blood or body fluid spill, always wear gloves
o Cover all open wounds with a Band-Aid, whether it is a teacher or child.
o Control any bleeding immediately (compress or direct pressure) using the provided first-aid pack.
o If a fluid spill occurs, clean up as soon as possible using soap and water and the disinfectant solution provided. Let the solution set for at least 10 minutes. Scoop up paper towels with dry paper towel.
o Dispose of any paper towels, sponges, cloth, etc. used in the clean up in a covered trash container.
o Put clean clothes on the child if necessary. Put dirty clothes in a plastic baggie for return to parents. Because of our limited facilities for handling contaminated products, DO NOT rinse the soiled garments.
o If adult smock gets soiled, remove and place in laundry facilities, leaving a note that it has been contaminated
o Remove and discard disposable gloves in a covered container
o Wash hands with antibacterial soap & warm water
o Record incident on Ouch Report Form located in the cabinets in the rooms in The Bay, The Boardwalk, the Beach, & The Break registration desk.
- BA Kidz Staff Member will give one copy of form to parents
- One copy kept by BA Kidz Staff.
The Bay & The Boardwalk Specific
THE BAY & BOARDWALK
- Eating & drinking is discouraged in the classroom by children or adults, unless for a specific lesson purpose or the snack that has been provided. For safety reasons, hot beverages should NEVER be taken into an area where children are present.
- Children should NEVER be left unattended.
- At least two adult leaders must be in the room at all times.
- For accountability purposes, married, engaged or dating couples will not be allowed to serve in the same room without a third party.
- Unless otherwise instructed, accept any age appropriate children who come to your room. If any adjustments are needed in the class due to class size or number of leaders, inform the Coordinator.
- For younger children: Do not let any cups or bottles float around the room. If a child needs a sip, give him/her a drink, and then place the cup back into the bag. This prevents children from drinking after one another.
- Leaders are allowed to bring their own children to sessions if childcare is being provided for that age level. It is recommended that leaders serve in classrooms other than the one their child is in. It is NOT recommended that you bring older children into preschool classroom to help.
THE BAY & THE BOARDWALK DIAPER CHANGING POLICY
- Only adult female leaders may change diapers
- Check each child frequently to see if their diaper is soiled. DO NOT stick your finger in a child's diaper to check it. Open the diaper at tape or pin point and check visually.
- Gather all of the child's changing supplies from the child's bag and bring to the diaper changing area.
- Use diapers and materials which the parents have supplied. If a child's diaper bag does not contain wipes use Church supply. Do not use another child's wipes because of possible skin allergies.
- Use powder and ointments only when the parents have provided them and instructed you to use them.
- DO NOT leave the child unsupervised on the changing table.
- When changing diapers, always use disposable gloves, using a clean pair for EACH diaper change.
- Before changing the diaper, place waxed or disposable paper under the child and change the waxed paper after each child.
- Place the dirty diaper in an appropriate trash container.
- Remove gloves by rolling inside out so that any residue remains inside the gloves.
- Place used wax paper and disposable gloves in the trash containers.
- Wash hands with antibacterial soap and warm water after each diaper change.
- Check each child near the end of the service. Send them home dry!!
Hand Washing Procedure
When to Wash
? Before entering the classroom.
? After changing a diaper and removing disposable gloves.
? After assisting a child with toileting.
? After wiping a child's nose or mouth.
? Before and after attending to a cut or other injury. When blood or bodily fluids are present, use disposable gloves.
? Wash the children's hands with hand sanitizer after they use the restroom, before and after snacks & food tasting experiences.
How to Wash
? Use mild liquid antibacterial soap and warm water
? Scrub hands vigorously for 10-15 seconds
? Rinse hands thoroughly and dry with disposable paper towels.
o NOTICE: Antibacterial hand sanitizer is available in the rooms where there are no sinks available
ROOM CLEANING PROCEDURES
At the end of each service each leader is asked to clean-up the room & leave it the way you found it or better.
NURSERY ROOMS ONLY: (Birth thru 30 months)
- Mattresses should be sprayed with non-toxic Hepacide before use. A new sheet is placed on the mattress for each child. We leave the mattresses cleaned and on end in the crib when not in use. Place dirty sheets in the laundry basket. New sheets and blankets can be found in each changing room.
- If the sheet becomes soiled, the mattress will need to be sprayed with (disinfectant) solution. The railing should also be sprayed. Let the solution stand for 10 minutes before wiping or leave to air dry overnight.
- Return smocks to laundry after use.
- Take the trash out and place in large trash cans as instructed.
- Disinfect ALL toys, tables, cabinets & furniture
- Sweep and vacuum all floors of any large messes or food as necessary.
- Straighten room by putting toys & supplies back into baskets or cabinets